How to Avoid Hidden Time Sucks (While Still Being a Good Colleague)

aerial shot of messy workspace with notepad, crumpled papers, paper clips, coffee cup, and more

 

Think about the last time you had a really productive day—when you made a number of important decisions, crossed off key to-dos, and reached out to a few new connections. That felt good, right? Now think about a day when you felt as if you got nothing meaningful done. Maybe you sent out next steps after a series of back-to-back meetings, spent half a day listening to your coworkers vent, or researched Slack icebreakers instead of industry trends. At the end of that day, you weren’t sure what you’d accomplished, but you certainly felt very busy doing it.

You had the same amount of hours on both of those days, but in one scenario, you were in control and crossed off tasks that had a bigger impact on your company or career. In the other, unexpected distractions and assignments that don’t clearly ladder up to larger goals took up much of your attention. The latter are what I call distractors and fillers: the extraneous tasks and time sucks that prevent you from doing work that matters.

There are three phases to taking back control of your time: assessing how you’re spending it, deciding what you should keep doing, and learning to say no to everything else while still being a team player. The last part is often the trickiest because being helpful at work and nurturing relationships with your coworkers are both vital to your career growth. The key is to be mindful and kind about the choices you make.

Here’s a simple roadmap to help you reprioritize your time while still being a good colleague:

Phase 1: Assess your time.

Before you do anything else, you’ll need to take notice of your distractors and identify your most common time fillers.

Distractors are tasks indirectly related to your work that prevent you from focusing on your priorities. They’re inevitable but not always proportionate. Women, for example, are often loaded with the additional roles of emotional therapist, culture builder, and conflict resolver. And distractors tend to revolve around people and culture—like getting stuck in never-ending conversations or recognizing that an employee needs a pick-me-up. In a silo, these tasks can serve an important purpose in helping people feel connected, but they become a problem when they take over your to-do list. Write your distractors down.

Fillers are tasks that are directly related to work but often aren’t highly valued and don’t help you advance your career. In other words, they’re not the kinds of projects that lead to recognition, raises, or promotions. Instead, they include “office housework” items like scheduling the follow-up meeting, taking the notes, or otherwise being the memory keeper, organizer, or person who keeps the trains on track but goes unnoticed. List these fillers out, too.

Phase 2: Decide what to keep doing and what to stop.

Look at your list of fillers and distractors and start to evaluate how essential these items are to realizing your career goals. As you look at each task, ask yourself these questions:

  • Does this support one of my personal or professional goals?
  • Is this a fundamental part of my job description?
  • Does this give me access to a valuable connection or a different part of the business?
  • Does it bring me joy?

If you answer “yes” to at least one of the questions, then there’s room for that item on your to-do list and it’s worth making time for it. If not, add it to your “to-don’t” list.

Now, I wish you could just add stuff to your to-don’t list and—poof!—it disappears. Some things you might be able to just stop doing. Others may require buy-in from your manager or delegation to someone else. For each item on your to-don’t list, add the first thing you need to do to get it off your plate. For instance, next steps could include: call the head of a task force to discuss stepping down from a committee role or set up a conversation with your manager to discuss your goals and priorities.

Phase 3: Get comfortable with saying no—and learn to do it kindly.

Saying no—and doing it with kindness—is the most important skill you can learn to keep time sucks like the ones you identified in the previous steps off your plate in the future.

When one of those distractors or fillers pops ups, decline with confidence. Start with, “Thank you,” instead of, “I’m sorry,” because you don’t need to apologize for turning down a request. Say, “Thank you for the opportunity,” or, “Thank you for thinking of me,” and then add that you’re at full capacity right now.

If the request is coming from a client or your boss, you might not be able to say no outright, but you can still be intentional about your workload and say, “Yes, I can do that, but it will take the place of X. Are you OK with that?” If this is coming from a close colleague, you may want to be specific about why you can’t do it. If you’re feeling generous, you can always offer a different timeline (“I will be free in July”) or a smaller assist, such as sharing research on a smaller piece of a project that needs to be done. This keeps you focused on your goals while still coming across as a team player.

It’s too easy for last-minute requests, distractions, and fillers to take control of your time and to-do list, leaving little room for high-impact work. But when you start to pay attention to these hidden time sucks, you can prioritize the things that matter most to you and your career.

The 8 Most Underrated Cities in America

Are those sky-high rents, $10 beers, overhyped restaurants, and so-packed-you-can’t-move museums of America’s great cities starting to bring you down? It might be time to consider a trip (or even a move) to one of these eight overlooked gems, where you’ll find equally excellent food scenes, historic sites, and world-class art.

 

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  1. Boulder, CO

Know someone headed to Colorado? They’re probably bound for Denver—CO’s urban playground of art, culture, and food—or any one of its premiere ski towns (Aspen, Vail, Breckenridge, Telluride, Steamboat Springs). But just north of the capital is a nature-lover’s paradise. Boulder’s location at the foothills of the Rocky Mountains means world-class hiking and skiing are literally at your doorstep. (Don’t miss the trails through the Flatirons in Chautauqua Park, known for their iconic sandstone slab rock formations.)

The area’s local farms are to thank for the top-notch food scene: hit up Emmerson Restaurant, a Pearl Street newcomer, for fresh pastas and cocktails from a former LA Weekly “Best Bartender.” If you happen to be in town in the warmer months, check out Boulder’s summer music series. At day’s end, retreat to Basecamp Hotel, a stylishly affordable boutique that capitalizes on its mountain town ethos: hanging canvas tapestries take the place of headboards and Coleman coolers stand in for mini-bars in the 50 rooms, and there’s an indoor rock-climbing wall as well as an outdoor deck and fire pit for roasting s’mores.

 

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2. Portland, ME

A charming waterfront, 19th-century brick architecture, cobbled streets, a surplus of seafood—Portland, Maine is every bit the New England stereotype, but with a true cosmopolitan edge. Stroll around the Old Port, past lauded restaurants like Eventide Oyster Co. (famous for its traditional clam bakes, brown-butter lobster rolls, and Maine oysters on the half shell) as well as less-expected gems like the vegetarian-focused Silly’s and Miyake, whose menu is influenced by washoku—the Japanese dietary practice that emphasizes vegetables and fish—and comes from a twice-James-Beard-nominated chef. For the best of both old and new, check into the Danforth Inn, a 1823 Federal mansion that contains quirky objets d’art and a Shanghai-inspired bar.

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3. Minneapolis, MN

Minneapolis has quietly but confidently stepped up its style game with design-forward hotels and pioneering global restaurants. In the North Loop, a logging warehouse has been transformed into the Hewing Hotel, which takes “lodge-luxe” to a new level with its original pine timber beams, vibrant local art and photography, and rooftop Social Club. From here, it’s only a six-minute walk to The Bachelor Farmer, a cozy-chic Scandinavian restaurant that’s earned accolades for its Nordic-influenced toasts and the city’s first-ever rooftop garden. For great made-in-Minneapolis souvenirs, swing by The Foundry Home Goods shop for handcrafted wares like wool blankets and porcelain dish sets.

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Fall Travel Mountains + Skiing National Parks Outdoors + Adventure Trip Ideas outdoor sky tree Nature mountain mountainous landforms leaf wilderness path ridge autumn hill mountain range trail Adventure cycling mountain biking terrain rock shrubland mount scenery landscape escarpment mountain pass plant fell soil plant community cloud mountain bike Forest hiking national park alps valley woodland deciduous tourism canyon hillside Trip Ideas wildflower wilderness vegetation ecosystem yellow flower field nature reserve meadow sky prairie grassland mountain shrubland landscape tree mount scenery biome national park hill grass mustard plant plant community spring plant rapeseed cloud ecoregion crop agriculture Forest canola

 

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4. Asheville, NC

Taking a drive down the Blue Ridge Parkway tops our road trip bucket list, but it’s worth extending your journey with a detour to Asheville. There’s a lot to love about this North Carolina gem. The culinary scene–an intoxicating mix of serious Southern recipes and playful global influences—is one of the best in the south. The drinking scene isn’t far behind: its 18+ craft breweries have earned Asheville the nickname “The Napa Valley of Beer.” And the live music, from impromptu street performances to the Bluegrass Festival and legendary music halls like The Orange Peel, is in a class all its own. Our perfect day in town might involve lunch at buzzy Spanish tapas joint Curate; dinner at The Admiral, a popular gastropub that churns out plates like glazed sweetbreads and shaved country ham; and a show at The Mothlight, which hosts both big-name bands and local up-and-comers.

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5. St. Louis, MO

Chicago gets the lion’s share of Midwest love, but this second-tier city to the south deserves a closer look. This year marks the completion of an ambitious five-year, $380 million revitalization of St. Louis’s famed Eero Saarinen-designed Gateway Arch and surrounding parklands, which now includes a subterranean museum and a land bridge that creates a much-needed link between the grounds and the city itself (which was formerly separated by a highway). Not to be outdone, the 105-acre Laumeier Sculpture Park in Sunset Hills was one of the country’s first of its kind and makes for a perfect springtime picnic and stroll. No visit is complete without a tour of the Anheuser-Busch Brewery (now a National Historic Landmark) before a hearty American dinner at Olive + Oak, whose chef Jesse Mendica was a James Beard semifinalist last year. Afterwards, rest your head at the Four Seasons Hotel St. Louis, whose highlights include dead-on arch views and a rooftop pool.

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6. San Antonio, TX

Were it not for the sheer size of Texas (which lays claim to not one but three top-tier cities including Dallas, Houston, and Austin), San Antonio might have landed itself a top spot on first-time visitors’ to-do lists. The notion isn’t so far-fetched when you consider the city’s trifecta of history, culture, and food. After checking off the Alamo, head to the UNESCO-listed San Antonio Missions, which protects four other 18th-century Spanish Colonial mission churches built along the San Antonio River. For stellar barbecue, shops, and people-watching, The Pearl District is a pedestrian-friendly pocket home to the River Walk, a waterway lined with old-world taverns and riverfront restaurants that’s become known as “The American Venice.” Lately, the city has even added stylish hotels to the mix. Our favorite: Hotel Emma, a historic 1800s brewhouse turned boutique with a notable restaurant and taproom called Southerleigh.

 

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7. Baltimore, MD

This all-American seaport has been likened to a more affordable D.C. Sure, some industrial areas are still rough around the edges (You’ve seen The Wire, right?) but you’ll hardly notice what with all that’s going on in regards to culture and food. Its past life as an immigration portal means Baltimore has built a community that prizes diversity and creativity, best seen at prized institutions like the Baltimore Museum of Art, Walters Art Museum, and the Reginald F. Lewis Museum of Maryland African American History & Culture. Not to mention the micro-breweries, farm-to-table restaurants, and trendy cocktail dens that have taken hold of the dining scene in just the last few years. After stopping by James Beard Award-winning Spike Gjerde’s Woodberry Kitchen for dishes that spotlight Chesapeake-sourced ingredients, check into the new Sagamore Pendry Baltimore hotel, whose pool overlooks the harbor.

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8. Buffalo, NY

Some 70 years after the Great Depression delivered a mighty blow to this once wealthy industrial boomtown, Buffalo is finally on the upswing. Forward-thinking creatives are beginning to repurpose the gritty grain silos and Frank Lloyd Wright architecture that once defined the city landscape, while the arrival of younger residents seeking out Buffalo’s still-affordable housing options has reenergized the city’s social scene. You won’t go wrong at corner taverns like Arty’s Grill and Gene McCarthy’s, which keep the fun going until 4 a.m., or getting a taste of what Buffalo does best (yes, we’re talking wings!). Don’t miss the Albright-Knox Art Gallery, a bastion for 20th-century American art, or Hotel Henry, a stylish 88-room sleep built inside an abandoned 1870s asylum designed by lauded American architect Henry Hobson Richardson.

World’s best beaches

TripAdvisor®, the travel planning and booking site, today announced the winners of its Travelers’ Choice® awards for beaches. The gorgeous Grace Bay in Turks and Caicos won the top honor as the best beach in the world this year, up from the number two ranking last year and reclaiming the top spot it held in 2016. Florida’s Clearwater Beach was the number one beach in America, up three spots from its U.S. ranking one year ago, and capturing the top spot in the country it held in 2016. Award winners were determined based on the quantity and quality of traveler reviews and ratings for beaches on TripAdvisor, gathered over a 12-month period.

 

 

“Soft sand, clear waters and balmy temperatures are common threads among these Travelers’ Choice award-winning beaches that have delighted millions of TripAdvisor reviewers across the globe,” said Brooke Ferencsik, senior director of communications for TripAdvisor.

“The Caribbean and Florida stake claims as the most decorated on the world and U.S. lists respectively, and based on TripAdvisor price reports, travellers can still find outstanding value on warm-weather escapes to these popular beaches this year.”

To help travellers plan their next beach trip, TripAdvisor has identified highly-rated value hotels near the award-winning beaches this March as well as great round-trip airfare found on TripAdvisor over the next six months.

 

Top 10 Travelers’ Choice Beaches in the U.S.:

1. Clearwater Beach – Clearwater, Florida
About a forty-minute drive west of TampaClearwater Beach dazzles with two and a half miles of sugar-white sand, crystal-clear waters and tranquil Gulf breezes. Perched on a barrier island, the beach offers calm, shallow water, making it an ideal playground for families. “GREAT white sand beach … very long, so if you are a beach walker, you will be happy. There is nothing like FL white, silky, sand! I love it!” shared a TripAdvisor traveller

2. Siesta Beach – Siesta Key, Florida
Less than thirty minutes south of Sarasota, Siesta Beach on Siesta Key is renowned for its eight-mile stretch of sugar-fine, quartz-white sand. It’s also a great spot for kids to collect seashells and sand dollars.  “It is a very large beach that accommodates lots of people — it has lots of parking, picnic tables, BBQ, there is also a snack shop. It gets very crowded so timing is important,” added a TripAdvisor reviewer.

3. Ka’anapali Beach – Lahaina, Hawaii
Among the most visited beach in West Maui, this area is a popular spot for quiet relaxation or water sports. It’s also famous for the daily cliff diving ceremony off of the beach’s northernmost cliffs known as “Puu Kekaa” or Black Rock. According to a TripAdvisor reviewer, “Amazing this time of year. Right from the beach, we saw amazing whale breaches. The sand is amazing and the beach is well kept up!”

4. South Beach – Miami Beach, Florida
People watching is a great pastime in Miami’s South Beach, which draws celebrities and models. Travelers love the wide, fine, white sand-covered beaches as well as the surrounding area, known for wild nightlife and excellent restaurants. “Direct access to the beach! The promenade is always full of people walking, biking and strolling with their dogs and families. Very clean and well-kept area” wrote a TripAdvisor reviewer.

5. Hanauma Bay Nature Preserve – Honolulu, Hawaii
Located on the southeast coast of Oahu, Hanauma Bay Nature Preserve is one of Hawaii’s most popular natural attractions. Travelers note that the beach is good for swimming, snorkelling, sunbathing and picnicking. According to a TripAdvisor user, “One of my favourite places to visit in Hawaii. I sincerely appreciate the staff’s every effort to preserve and respect marine/aquatic life. I would have given it a 5 star except for the very limited parking.”

6. Fort Lauderdale Beach – Fort Lauderdale, Florida
With miles of sun-kissed beachfront and an easy walk from many hotels, restaurants and activities, Fort Lauderdale Beach is a favourite among travellers. Families often rave about the beach’s cleanliness, warm water, on-duty lifeguards, and beautiful palm trees. “Nice place to enjoy the Atlantic breezes and take in the sun rays. It is beautifully maintained and very clean. Also, there are many establishments across the boulevard where you can have food and drinks,” wrote a TripAdvisor reviewer.

7. Saint Pete Beach – St. Pete Beach, Florida
Saint Pete Beach is famous for its golden-white sand and aquatic activities, such as parasailing, stand-up paddle boarding and windsurfing. This gorgeous, laid-back beach is also known for glorious sunsets. “The sand is soft and easy to walk on. The water was gentle and clean. The place is well-groomed and offers a huge expanse of play area,” commented a TripAdvisor reviewer.

8. Hollywood Beach – Hollywood, Florida
Hollywood Beach is well known as a family-friendly place due to the calm water, available bathroom facilities, live entertainment and the nearby restaurants across the large Boardwalk. “Hollywood Beach is clean and beautiful. The boardwalk is great for biking, walking, enjoying a meal or drink at a restaurant. Many places to stay right on the boardwalk,” added a TripAdvisor user.

9. Santa Monica Beach – Santa Monica, California
This popular beach is a favorite among television and movie producers and has a great surrounding area with its world-famous Pacific Park seaside amusement park. Travelers can soak up the sun on the three-mile coastline with mountain views and walking and biking paths. “It’s a lovely beach: large and spacious with great views up and down the coast. The breeze from the Santa Ana Winds always feels good,” wrote a TripAdvisor reviewer.

10. Lanikai Beach – Kailua, Hawaii
Located on the Windward Coast of Oahu, the name Lanikai means “heavenly sea,” and travellers rave about this small half-mile strip of beach. Beachgoers often take advantage of the many water activities, such as canoe tours, kayak rentals and snorkelling. “Another beautiful Hawaiian beach with golden sand, gentle breeze and surf, and amazing coral reefs just offshore,” wrote a TripAdvisor reviewer.

A person standing on the edge of a cliff by the sea with their arms outstretched

Top 10 Travelers’ Choice Beaches in the world:

1. Grace Bay – Providenciales, Turks and Caicos

2. Baia do Sancho – Fernando de NoronhaBrazil

3. Varadero Beach – Varadero, Cuba

4. Eagle Beach – Palm – Eagle Beach, Aruba

5. Seven Mile Beach – Seven Mile Beach, Cayman Islands

6. La Concha Beach – San Sebastian – Donostia, Spain

7. Clearwater Beach – Clearwater, Florida

8. Seven Mile Beach – Negril, Jamaica

9. Bavaro Beach – Bavaro, Dominican Republic

10. Playa Norte – Isla Mujeres, Mexico

 

View of green hill shoreline from a sand beach